Total 5,647 administrative clerical job vacancies in Hong Kong

Job Description

• To maintain company data center, ensuring proper maintenance of records, documentation and filing in a timely manner
• To liaise with government agencies, including applying and timely renewal for business licenses, trademarks, utilities and permits
• To assist with tenancy agreements, including timely renewal of tenancy and coordinating lease matters
• To assist with insurance purchases, including timely renewal of policy and preparation of claims if any
• To provide general administrative support, including coordinating meetings and appointments, managing office and pantry supplies, arranging travel plans
• To communicate with internal and external parties at all levels on matters related to administrative activities
• To undertake special assignments, ad-hoc functions and related duties assigned by the management

Requirements:

• Candidate must possess at least a Diploma/Bachelor’s Degree, preferably a minimum of 2 years (s) of working experience in Business Administration
• Able to work under minimum supervision and committed to a strong sense of urgency
• Must maintain strict confidentiality in performing duties, honest and trustworthy
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Must be flexible, highly organized and have a proven ability to juggle multiple competing tasks and demands
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients
• Excellent verbal and written communication skills in English, Bahasa Malaysia and Mandarin
• Excellent computer literate

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Paid training and development
• Remote work flexibility

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.

Responsibilities of Administrative Executive at Qew Technologies (M) Sdn Bhd

1. 1. System and License Management
   • Manage MOF, CIDB, and Eperolehan systems.
   • Monitor and renew business licenses, MOF, and CIDB.
   1. Financial Management
   • Prepare and distribute invoices to clients.
   • Monitor payments and manage financial records.
   1. Office Cleanliness
   • Ensure the office environment is always clean.
   • Supervise cleaning staff and maintain cleaning supplies.
   1. Attendance Monitoring
   • Utilize electronic systems to record staff working hours.
   • Prepare attendance reports and monitor leave and absenteeism.
   1. General Administrative Duties
   • Manage company files and documents.
   • Assist in preparing monthly reports and ensure compliance with company policies.
   1. Project Document Management
   • Document Storage and Organization: Collect and organize project documents such as offer letters, contracts, and progress reports.
   • Document Processing Monitoring: Ensure documents are submitted, signed, and approved on time.
   • Compliance with Standards and Regulations: Ensure documents adhere to company guidelines and regulatory requirements.
   • Document Reporting: Provide periodic reports on the status and progress of project documents.
   • Stakeholder Communication: Liaise with clients, contractors, and internal departments to ensure documents are complete and accurate.
   1. Utility Payment Management
   • Monitor and Process Utility Bills: Manage timely payment of utility bills such as electricity, water, internet, and phone.
   • Record and Maintain Payment Receipts: Keep records of utility payments for reference and audit purposes.
   • Utility Reports Preparation: Prepare reports on utility usage and expenses for cost management.
   1. Other Assigned Tasks
   • Perform additional tasks and responsibilities as directed by management to support business operations.

These responsibilities ensure the smooth operation of administrative functions, regulatory compliance, and efficient support for the company’s overall performance.

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Job Description 

• Provide day-to-day administrative support to the Manager and other departments as needed. 

• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.

• Track project timelines and ensure timely submission of required documents and reports. 

• Coordinate with internal teams and subcontractors to facilitate seamless project workflows. 

• Ensure accurate documentation for legal and regulatory compliance, including building permits and

safety regulations. 

• Assist in maintaining compliance with industry regulations, including safety standards, environmental

requirements, and labor laws. 

• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications. 

• Ensure proper filing and easy retrieval of important project documentation, both in physical and

electronic formats. 

• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary

documentation for ongoing projects.  

Job Qualifications

• Candidate must possess at least a Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.
• Minimum with 1 year of relevant working experience at the managerial level preferably in Construction or its related industry.
• Great knowledge of MS Office and MS Excel.
• Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.
• Good working attitude
• Able to converse in Mandarin and English Language.
• Fresh graduates are welcome to apply.

YL Music Studio is a vibrant and growing music school dedicated to nurturing young talents. We are looking for a proactive and organized Administrative Assistant to join our team and help ensure smooth day-to-day operations. If you’re detail-oriented and have a knack for organization, we’d love to hear from you! Bonus points if you have experience with basic accounting tasks.  

Responsibilities

- Manage scheduling, correspondence, and student enrollment records.  

- Handle inquiries from parents and students professionally.  

- Organize and maintain office files and documents.  

- Assist with event planning, such as recitals or music camps.  

- Coordinate with teachers and students on lesson schedules.  

- Perform basic accounting tasks such as managing invoices, tuition fee tracking, and expense recording (if applicable).  

- Perform other administrative tasks as needed.  

Requirements

- Proven experience in an administrative or customer service role.  

- Strong organizational and multitasking skills.  

- Proficiency in Microsoft Office (Word, Excel) and basic online tools.  

- Excellent communication and interpersonal skills.  

- Fluent in English and Mandarin.  

- Knowledge of music education (preferred but not mandatory).  

- Bonus: Experience with basic accounting or bookkeeping tasks.  

What We Offer

- A friendly and supportive working environment.  

- Opportunity to work in a creative, music-centered atmosphere.  

- Professional growth and development opportunities.  

We are looking for Fresh Graduates to join our firm and to engage in our varied portfolio of interesting and challenging Personal Commercial and Corporate Banking Departments. We provide training and have some of the brightest and most talented individuals who are our most valuable assets. We offer good pay, prospects and exciting work with social values our people relate to and respect. We recognize and appreciate the work of our lawyers and staffs and are constantly looking out for ways to improve our working environment.

Fresh Grad welcome to apply

We focus in today's challenging business environment and offer effective service to clients, efficient knowledge management and reliable information systems.

- Leadership qualities, an enthusiastic and positive attitude

- Good communication and interpersonal skills

-Candidate must be resourceful and pro-active with good attitude.

-The Candidates should have the following characteristics: -

- Be well-organized, responsible and able to multitask.

- Must possess good written & verbal communication skills in both English &

Bahasa Malaysi & Mandarin.

- Good work discipline;

- Training will be provided for those without experience.

- Those with experience are welcome to apply, and must be able to work independently and diligently,

Key Responsibilities:

• Serve as the point of contact between the MD and internal/external clients (especially China/Hong Kong counterparts and bankers).
• Screen, collate, and distribute legal documents.
• Handle requests and queries.
• Manage the MD’s diary, schedule meetings, and appointments.
• Arrange travel plans.
• Take dictation and minutes.
• Produce reports, presentations, and briefs.

Requirements:

• No experience needed (training provided).
• Proficiency in MS Office and Mandarin is required.
• Must be able to speak English and Chinese
• Strong organizational and time management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Mandarin speaking

How to Apply:

Email, us your resume (a passport size photograph, copies of your certificates including SPM /STPM/ A Level’s/University transcripts) to the HR Manager, Attention: Ms.Soo, Messrs Kington Tan Dzul. su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Benefits:

• Starting salary: RM2,800 for fresh graduates.
• Medical,
• Special allowance,
• Dinner allowance included.
• Open Culture
• Personal development opportunities
• EPF / Socso

How to Apply:

Email your resume (include certificates, transcripts, expected salary, and a passport-sized photo) to the HR Manager, Ms. Soo: su@kingtontandzul.com

For inquiries, call Ms. Soo at 016-920 0390.

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.

Requirements:

• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.

Perks & Benefits

• Casual dress code
• Medical insurance
• Open culture
• Performance Bonus
• Phone Allowance

Job description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Melayu with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin.

Job Info

• Operations hours are from Monday to Friday, 8.00am to 5.00pm.
• Free daily breakfast and luncheon.
• We offer attractive benefit perks to the successful candidates.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Dental Insurance
• Health Screening
• Vision Benefit
• Corporate Meals
• Corporate Events
• Open culture
• Personal development opportunities

JOB DESCRIPTION

To efficiently manage sourcing and procurement activities, oversee purchase requisitions and order management within SAP systems, ensure accurate documentation and reporting, provide administrative support, and maintain effective communication with suppliers and stakeholders to meet organizational goals and excellence.

Job Responsibilities

• Sourcing & Procurement:
  1. Source materials, parts, and supplies from approved vendors and suppliers, ensuring cost-effectiveness and timely delivery.
  2. Maintain a list of qualified suppliers and negotiate with them to obtain favorable terms and prices.
  3. Communicate with vendors to obtain quotes, negotiate prices, and ensure compliance with purchasing requirements.
  4. Monitor inventory levels and coordinate with internal teams to identify material needs and prevent shortages.

• Purchase Requisition and Order Management (SAP):
  1. Generate and process purchase requisition (PRs) in SAP, ensuring accuracy in terms of quantities, pricing, and delivery dates.
  2. Track purchase orders through SAP to ensure timely delivery and receipt of materials and parts.
  3. Update and maintain records of purchase orders, including order status and delivery updates.
  4. Resolve discrepancies in orders or invoices in collaboration with vendors, internal teams, and finance.

• Documentation & Reporting:
  1. Maintain accurate and up-to-date procurement and sourcing records within SAP, ensuring compliance with company policies and procedures.
  2. Assist in the preparation of procurement reports, including cost analyses, order tracking, and supplier performance metrics.
  3. Prepare requisitions, purchase orders, and other necessary documents for approval.

• Administrative Support:
  1. Provide general administrative support to Engineering and Maintenance, as well as Quality Control Development, including filing, document preparation, and data entry.
  2. Coordinate with internal departments to support various sourcing and procurement needs.
  3. Assist in maintaining the supplier database and relevant contract documentation.

• Supplier & Stakeholder Communication:
  1. Act as a liaison between the departments, ensuring smooth communication and resolving any issues related to sourcing or procurement.
  2. Provide timely updates on order statuses and delivery timelines to relevant stakeholders.

Qualification

• • Diploma or Degree (or equivalent experience)
  • Minimum 1 year experience working with SAP B1 or similar procurement systems
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.
  • Excellent communication skills, both verbal and written.
  • Basic knowledge of procurement processes, sourcing, and inventory management.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities
• Paid training and development

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

職位描述

• 維護公司資料中心，確保及時正確維護記錄、文件和歸檔
• 與政府機關聯絡，包括申請並及時更新營業執照、商標、公用事業和許可證
• 協助簽訂租賃協議，包括及時續約及協調租賃事宜
• 協助購買保險，包括及時續保和準備索賠（如有）
• 提供一般行政支持，包括協調會議和約會、管理辦公室和食品儲藏室用品、安排旅行計劃
• 與內部及外部各級各方就行政活動相關事宜進行溝通
• 承擔管理階層指定的特殊任務、臨時職能及相關職責

要求：

• 候選人必須至少擁有文憑/學士學位，最好至少擁有 2 年工商管理工作經驗
• 能夠在最低限度的監督下工作並具有強烈的緊迫感
• 履行職責必須嚴格保密，誠實守信
• 對細節的高度關注，能夠維持高水準的準確性
• 必須靈活、組織嚴密，並具備處理多項競爭任務和需求的能力
• 我們正在尋找精通普通話的候選人，以便與講普通話的客戶進行有效溝通
• 優秀的英語、馬來語和華語口頭和書面溝通能力
• 優秀的電腦知識

津貼和福利

• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 有薪培訓和發展
• 遠距工作彈性

YL音樂工作室是一所充滿活力且不斷發展的音樂學校，致力於培養年輕人才。我們正在尋找一位積極主動、有組織性的行政助理加入我們的團隊，以幫助確保日常營運的順利進行。如果您注重細節並具有組織能力，我們很樂意聽取您的意見！如果您有基本會計任務的經驗，則會加分。

職責

- 管理日程安排、通訊和學生註冊記錄。

- 專業處理家長和學生的詢問。

- 組織和維護辦公室文件和文件。

- 協助活動規劃，例如獨奏會或音樂營。

- 與老師和學生協調課程安排。

- 執行基本的會計任務，例如管理發票、學費追蹤和費用記錄（如果適用）。

- 根據需要執行其他管理任務。

要求

- 擁有豐富的行政或客戶服務經驗。

- 較強的組織能力及多工處理能力。

- 熟練使用Microsoft Office（Word、Excel）和基本線上工具。

- 優秀的溝通和人際交往能力。

- 流利的英語和普通話。

- 音樂教育知識（優先但非強迫）。

- 獎勵：具有基本會計或簿記任務的經驗。

我們提供什麼

- 友善和支持的工作環境。

- 有機會在創意、以音樂為中心的氛圍中工作。

- 職涯成長與發展機會。

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 預訂旅行安排。
• 提交並核對費用報告。
• 為訪客提供一般支援。
• 充當內部和外部客戶的聯絡點。
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 員工股權
• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Qew Technologies (M) Sdn Bhd 行政主管的職責

1. 1. 系統和許可證管理
   • 管理 MOF、CIDB 和 Eperolehan 系統。
   • 監控和更新營業執照、MOF 和 CIDB。
   1. 財務管理
   • 準備發票並分發給客戶。
   • 監控付款並管理財務記錄。
   1. 辦公室清潔
   • 確保辦公環境始終清潔。
   • 監督清潔人員並維護清潔用品。
   1. 考勤監控
   • 利用電子系統記錄員工的工作時間。
   • 準備出勤報告並監控休假和缺勤情況。
   1. 一般行政職責
   • 管理公司檔案和文件。
   • 協助準備月度報告並確保遵守公司政策。
   1. 專案文件管理
   • 文件儲存和組織：收集和組織專案文件，例如錄取通知書、合約和進度報告。
   • 文件處理監控：確保文件按時提交、簽署和批准。
   • 遵守標準和法規：確保文件符合公司指南和法規要求。
   • 文件報告：定期報告專案文件的狀態和進度。
   • 利害關係人溝通：與客戶、承包商和內部部門聯絡，確保文件完整、準確。
   1. 公用事業支付管理
   • 監控和處理水電費帳單：管理水電費、網路費和電話費等水電費的及時支付。
   • 記錄和維護付款收據：保留公用事業付款記錄以供參考和審計目的。
   • 公用事業報告準備：準備有關公用事業使用情況和成本管理費用的報告。
   1. 其他分配的任務
   • 依照管理層的指示執行其他任務和職責以支援業務運作。

這些職責確保行政職能的順利運作、合規性以及對公司整體績效的有效支持。

Qew Technologies (M) Sdn Bhd 行政主管的職責

1. 1. 系統和許可證管理
   • 管理 MOF、CIDB 和 Eperolehan 系統。
   • 監控和更新營業執照、MOF 和 CIDB。
   1. 財務管理
   • 準備發票並分發給客戶。
   • 監控付款並管理財務記錄。
   1. 辦公室清潔
   • 確保辦公環境始終清潔。
   • 監督清潔人員並維護清潔用品。
   1. 考勤監控
   • 利用電子系統記錄員工的工作時間。
   • 準備出勤報告並監控休假和缺勤情況。
   1. 一般行政職責
   • 管理公司檔案和文件。
   • 協助準備月度報告並確保遵守公司政策。
   1. 專案文件管理
   • 文件儲存和組織：收集和組織專案文件，例如錄取通知書、合約和進度報告。
   • 文件處理監控：確保文件按時提交、簽署和批准。
   • 遵守標準和法規：確保文件符合公司指南和法規要求。
   • 文件報告：定期報告專案文件的狀態和進度。
   • 利害關係人溝通：與客戶、承包商和內部部門聯絡，確保文件完整、準確。
   1. 公用事業支付管理
   • 監控和處理水電費帳單：管理水電費、網路費和電話費等水電費的及時支付。
   • 記錄和維護付款收據：保留公用事業付款記錄以供參考和審計目的。
   • 公用事業報告準備：準備有關公用事業使用情況和成本管理費用的報告。
   1. 其他分配的任務
   • 按照管理層的指示執行額外的任務和職責以支援業務運作。

這些職責確保行政職能的順利運作、合規性以及對公司整體績效的有效支持。

Responsibilities:

• Greet and direct customers.
• Provide accurate information (e.g. product features, pricing and after-sales services).
• Respond to complaints from customers and give after-sales support when requested.
• Assist sales team to manage schedules, filing important documents, and communicating relevant information across.
• Conduct price and feature comparisons to facilitate purchasing.
• Maintain outstanding store condition and visual merchandising standards.
• Manage returns of merchandise.
• Work with the Retail Sales Representatives team to provide excellent customer service (especially during peak times).
• Inform customers about discounts and special offers.
• Team up with channel partners to build pipeline and close deals.
• Keep up-to-date with new products/services.

Requirements:

• Proven work experience as a Retail Sales Representative, Sales Associate or similar role.
• Familiarity of the retail sales process.
• Able to work for 6 days a week.
• Understanding with consumer behavior principles.
• Knowledge of inventory stocking procedures.
• Basic math skills.
• Track record of achieving sales quotas.
• Good communication skills, capable of building trusting relationships.
• Ability to perform in fast-paced environments.
• Excellent computer skills (MS Office & SQL System)
• Able to converse in English, Malay & Chinese
• Strong verbal and written communications skills.
• Ability to multi-task, prioritize, and manage time effectively.
• Minimum SPM/O Level or Equivalent.

Perks & Benefits

• Commission and bonus
• Regular team activities
• Company trips
• Annual leave
• EPF & Socso