Personal Assistant cum Procurement Officer
Full-time
Senior Executive
3 weeks ago
We’re on the lookout for a Personal Assistant cum Procurement Officer who’s a master of multitasking and ready to keep things running smoothly! You’ll be helping out with office management, purchasing, and assisting the Direc...
We’re on the lookout for a Personal Assistant cum Procurement Officer who’s a master of multitasking and ready to keep things running smoothly! You’ll be helping out with office management, purchasing, and assisting the Director in day-to-day tasks. You’ll also get the chance to travel overseas for product purchases, attend exhibitions, and research the latest trends and suppliers! Sound exciting? Then this is the job for you.
The best part? It’s a 9 to 6 role with a manageable workload—but we do need someone who’s reliable, organized, and eager to learn and grow. Our Directors are hands-on and involved in all office and purchasing tasks, so you'll team up with them to keep everything running smoothly!
What You’ll Be Doing:
Supporting the Director:
- Assist the Director with scheduling, meetings with various office, purchasing matter.
- Work closely to coordinate office management, purchasing tasks, and other admin responsibilities.
- Prepare reports and presentations, attend meetings, and take notes for follow-up.
- Travel locally & internationally to assist with purchasing, supplier visits, and attending exhibitions to find the best products and suppliers.
Handling Procurement:
- Research new products, suppliers, and trends—both locally and internationally.
- Manage the full purchasing process, from identifying suppliers to ensuring timely deliveries.
- Build great relationships with suppliers and always be on the lookout for new partnerships.
- Track office supplies and business purchases, inventory to ensure we’re always fully stocked.
Managing the Office:
- Keep the office running smoothly by managing supplies, equipment, and maintenance.
- Make sure the office is safe, clean, and a productive environment for everyone.
- Organize company events and meetings, and make sure communication across teams flows effortlessly.
- Maintain organized filing systems (digital and physical) and manage important documents.
General Admin:
- Act as the go-to person for queries from both inside and outside the company.
- Help with recruitment and onboarding when needed, ensuring the team is well-supported.
- Be in charge of organizing office files, contracts, and key documents.
- Follow up on tasks and deadlines to ensure everything is completed on time.
What We’re Looking For:
Qualifications:
- Diploma or Bachelor’s Degree in Business, Office Management, Procurement, or a related field.
- 2+ years of experience in office management, procurement, or executive support (Basic Accounting Knowledge is a bonus).
Skills & Qualities:
- Fantastic organizing and multitasking skills—you can keep multiple things running smoothly without missing a beat.
- Strong communication skills in English, Bahasa Malaysia, and Chinese. (Since many of our products come from China, being able to speak & write Chinese effectively is a great bonus!)
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with procurement tools.
- Trustworthy, with the ability to handle confidential information.
- Ready to learn new things, adaptable, and have a proactive, can-do attitude.
- Willingness to travel internationally for business purchases, exhibitions, and supplier research.
Why You’ll Love It Here:
- Exciting Travel Opportunities: This role involves international travel, letting you explore new products, attend exhibitions, and research suppliers firsthand!
- Dynamic & Fun: No two days are the same. You’ll be involved in a mix of office management, purchasing, and personal assistant tasks, keeping things interesting.
- Growth Opportunities: We believe in continuous improvement. You’ll have plenty of opportunities to learn new skills, develop professionally, and grow within the company.
- Team Spirit: You’ll be working closely with a supportive team, making sure everyone has what they need to succeed—while enjoying a fun, dynamic work environment.
If you love a role that combines office management, procurement, and personal assistant duties—plus the excitement of overseas travel—we’d love to hear from you! Jump on board and be part of our journey.
Perks & Benefits:
- Yearly Bonus.
- EPF & Socso
- Medical Benefits
- Annual leave
- Career advancements opportunity
- Professional training and development provided
- Free parking
- Friendly Work Environment.
- Daily snacks & drinks
THE REAL - WHO WE ARE? The story behind Primelay brand “Every business has a unique story, and our journey began in 2010 when the management team of Primelay Flooring recognized the need for a better approach to the flooring industry.
With years of experience and global exposure in the export business, we identified untapped potential in the flooring industry and decided to pave the way for a new era of innovative and sustainable flooring solutions.
AT PRIMELAY, WE HAVE A SIMPLE MISSION, THAT IS TO
Build trust and bond with our customers
Both locally and overseas….
We strive to put your satisfaction first and ensure to provide the best quality products that what are you looking for. As a brand, we’re constantly innovating and evolving, creating new products and improving our existing offerings to meet the ever-changing needs of our customers. Our focus on quality and innovation has helped us to build lasting relationships with our valued clients, both in Malaysia and around the world.
